Privacy Policy

1. Introduction

We are Paulo Ribeiro Management Ltd (“we” or “us”), a company registered in England and Wales. Our company registration number is 07923053 and our registered office is at Winterton House, First Floor West, Market Square, Westerham, TN16 1AQ. Our registered VAT number is GB133 2439 39.

This privacy policy sets out the basis on which we collect, use and disclose your personal data. Please read this policy carefully alongside any applicable Terms & Conditions to understand our views and practices regarding your personal data and how we will treat it.

2. Our responsibilities

For the purpose of the applicable Data Protection Legislation on Act 2018, we control of any personal data we process. We are responsible for ensuring our systems, processes, suppliers and people comply with Data Protection Legislation in relation to the personal data we handle.

We require our people to comply with this privacy policy and our Data Protection Policy when dealing with personal data. We have a Data Protection Manager who is responsible for overseeing and enforcing the compliance of our business and people with the Data Protection Legislation, and for ensuring our people receive regular compliance training.

We take personal data breaches very seriously, and are required to notify the Information Commissioner’s Office in the event of such a breach.

When using, collecting and disclosing personal data, we follow the key data protection principles. We have policies, procedures and records to demonstrate compliance with the principles, as further detailed in our Data Protection Policy.

3. How we collect, use and disclose your personal data

3.1 Models & Talents (including potential): we collect your name, address, email address, DOB, body measurements, telephone number, next of kin, nationality, employment, images/photographs and any other information that you might share in our model application form online or written at the agency. Your data will be destroyed if you are unsuccessful in your application. If you are successful, please refer to our Model Contract.

3.2 Clients: Your name, business information, identification documentation and payment details will be collected for relationship management and file opening is collected from you directly and further information (e.g. to verify your identity) may be collected from third parties, such as publicly available sources. We shall only transfer personal data to a third party which is limited to the relevant purpose and is adequately protected.

3.3 People: Your name, address, contact details, education and employment history, background checks (financial and criminal), identification documentation, right to work status, information relating to next of kin/dependants, and financial information including bank details and identifiers (e.g. National Insurance numbers). We may also process sensitive personal data such as health details, racial origin, religious beliefs and information about offences/alleged offences.

4. Transfer of Data between Jurisdictions

Personal data may be transferred to one of our Mother Agents for the purposes of fulfilling our obligations to our Models, Talent and Clients. We also use a number of suppliers in connection with the operation of our business and they may have access to the personal data we process. When contracting with suppliers and/or transferring personal data to a different jurisdiction, the firm takes appropriate steps to ensure that there is adequate protection in place and that the principles are adhered to. Our Booking System is operated by CDS Global.

5. Your rights

Personal data must be processed in line with an individual’s rights, including the right to:

5.1 Request a copy of their personal data;

5.2 Request that their inaccurate personal data is corrected;

5.3 Request that their personal data is deleted and destroyed when causing damage or distress; and

5.4 Opt out of receiving electronic communications from us.

Should you wish to make a request in line with your rights as an individual, please forward it to the Data Protection Manager using the contact details provided at the end of this privacy policy.

6. Security

Information security is a key element of data protection. We take appropriate measures to secure personal data and protect it from loss or unauthorised disclosure or damage. Our policy and approach to information security is contained within our Data Protection Policy.

7. Cookies

Our website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our Website.

8. Changes to our privacy policy

Any changes we may make to this privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

9. Contacts and complaints

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed by writing to us at info@prm-agency.com.

You should direct all complaints relating to how the firm has processed your personal data to the Data Protection Manager.

Our People must inform the Data Protection Manager immediately if they receive a complaint relating to how we have processed personal data so our complaints procedure can be followed.

10. Appendix — Definitions

Affiliate Talent Agencies: model and/or talent agencies in jurisdictions outside of the UK who have either engaged us to provide services on their behalf in the UK, or been engaged by us to provide services on our behalf in another jurisdiction.

Clients: any person, business or other organisation who engages, or is looking to engage, the services of our Talent.

Controller: a person/organisation who determines the purpose for which, and the way, any personal data is processed.

Personal data: information (including opinions) which relates to an individual and from which he or she can be identified either directly or indirectly through other data which we have or are likely to have in our possession.

Processor: any person (other than an employee of the data controller) who processes the data on behalf of the data controller.

Talent: models and/or other talent who have engaged, or are looking to engage, our modelling and/or talent agency services.

Terms and Conditions: https://www.prm-agency.com/terms-and-conditions